TRANS WORLD ENTERTAINMENT is one of the largest specialty music and video retailers in the United States. The Company currently operates over 700 retail stores in the United States, the District of Columbia, the U.S. Virgin Islands and Puerto Rico and operates a retail web site at www.fye.com. You may know us under our brand names of F.Y.E., Suncoast brands, Second Spin, etc. The company offers a wide selection of entertainment products, including CDs, DVDs, video games, boutique/specialty items and related accessories. The company's headquarters, along with its main distribution center, is in Albany, NY with an additional distribution center in Carson, CA.

Seeking a Part-Time Operations Admin. Assistant to support our Sr. VP of Operations & Loss Prevention. Hours are Part-Time, Monday through Friday 10am-2pm with some room for flexibility.

Responsibilities include:

* Assist the Senior Vice President of Operations & Loss prevention with administrative tasks, research, special projects, and preparation of ad hoc reports and analysis as requested.

* Report any property, fidelity and/or auto claims incurred by company. Compile data for insurance company. Document and coordinate all aspects of claims including litigation information.

* Track and maintain all company vehicles for our District and Regional Managers. Order new vehicles as well as ensure old vehicles are auctioned off. Ensure all associates with company vehicles submit monthly mileage.

* Ensure company compliance with travel policy as well as manage the corporate travel company. Track all company travel expenditures and review reports for accuracy on billing. Negotiate corporate rates for hotels, cars, etc where applicable.

* Schedule meetings. Negotiate meeting rooms and sleeping room rates for conferences. Set up rooming lists as well as arrange for meals and transportation.

* Administrative: Record, maintain and distribute department schedules and vacation requests. Process daily mail and invoices.

* Other: Produce and record company discount cards and corporate charge cards. Relocate associates' desks/office within corporate. Draft policies for Travel, Fleet Cars, Cell Phones and Group Meetings. Assist other departments such as Purchasing and Maintenance with writing procedures or tracking information, ordering holiday cards, etc.

Successful candidates will have a working knowledge of Microsoft Outlook, Word and Excel. Microsoft Access is a plus! Must have excellent organizational skills and be very detail oriented. 1-2 years working in a corporate office setting supporting an executive or upper level management. Retail experience is a plus!

Trans World Entertainment is dedicated to diversity in the workplace. We are an Equal Opportunity Employer. Women and minorities are encouraged to apply.